9 Features of POS Software That Matter Most

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If you manually handle large amounts of transactions each day, especially during the pandemic where most transactions are online, transactions can easily slip through the cracks. This can lead to inaccurate reports, unaccounted sales, and complicated bookkeeping if it isn’t checked. Many businesses use point-of-sale solutions (POS) to simplify everything, from inventory tracking to payment processing.

In the past two decades, payment technology has advanced a lot. We are no longer tied to those heavy electronic cash registers. Technology has made retail work easier. A POS, like all technology, fulfills the needs of small and medium-sized retailers by managing every stage in their selling journey.

What is a Point-of-Sale System?

Do you plan to open a restaurant or retail store? It is important to have a reliable and easy-to-use Point of Sale (POS). The majority of our daily purchases are made in retail and restaurants. If your store accepts cash only, you’ll be in serious trouble. These days cash is rare and 95% of transactions are made through a Pos software or Restaurant. These devices do not provide much beyond a way to process customer transactions, record sales, and handle payments.

Pos software can also help you achieve more by enabling new technologies like inventory management, customer tracking, empowerment, staff training, and identifying loyal customers. These are not the only benefits that most people know about. It is essential to find the right Pos software Development Company to help you get a scalable POS solution. They will have skilled, experienced developers who are familiar with your industry.

A Guide to POS Features

Understanding the POS market will allow you to choose the best POS Software for your needs. You should revisit the POS market if you want to upgrade an existing Pos software.

There are three main types of point-of-sale software. These systems are:

  • Mobile POS: It is used to process payments and can also be used for inventory tracking. Because of its simplicity, affordability, and operation, it is great for solo entrepreneurs and small businesses.
  • Terminal POS can be either software- or hardware-based and can include add-on devices like barcode scanners or cash drawers. Because of its advanced functionality and affordable prices, it is the most popular system used by businesses.
  • Cloud-Hosted POS is an online or web-based solution that you can use with existing hardware (such as a computer, tablet, or printer). Because of its affordability, scalability, and convenience, it is ideal for all businesses, especially startups.

What are the advantages of POS Software Software?

While there are many benefits to POS software, they can all be summarized in three parts: accuracy, efficiency, and consistency. All of these are important for running a retail or selling business. Each of these will be discussed.


This is a great example of efficiency. According to studies, staff who manually enter transactions on integrate traditional cash registers make a mistake for every 300 characters, while Pos software that uses a barcode reader only records one error per 15,000 to 36 Trillion barcode characters scanned. Inputting data for an item using traditional methods takes around 6 seconds. This compares to scanning it with a POS barcode reader which takes just 0.3 seconds. This is the point. A Pos software makes it much easier to complete the transaction process. This results in faster turnover and better customer service. This is only one area where Pos software can make a significant impact on efficiency and increase company revenue.


The accuracy provided by Pos software is similar to the efficiency-boosting example. It eliminates manual input errors and automates tasks and processes. POS software can also be used to deter employee theft. Every transaction in your establishment is tracked and monitored. Any such instances, whether intentional or not, can easily be traced back to the relevant personnel.


Businesses with outlets in multiple locations face a particular problem: having the same pricing across all stores. POS software allows business owners and managers to access a digital product database that allows them to modify prices or apply special deals automatically across all locations. Customers are affected by pricing. Having consistency in pricing will ensure that customers receive the same level of service regardless of where they shop.

9 Features You Must Have in Your Point-Of-Sale System


The Pos software must be able to integrate with other modules. Modules such as accounting, time and attendance, inventory management, or loyalty & gift card management are all examples of modules that can be integrated with Pos software. Integrating your system will make it less likely that errors or discrepancies occur when data is manually transferred from one system into another.

Employee Management

This tool focuses on how your employees clock in and out of their shifts. This tool can also be used to manage employees’ payroll and schedules.

Inventory Management

Inventory shrinkage can be a serious problem for any business. This problem can be addressed directly by controlling the inventory quantity on-site. Inventory management gives you access to your stock at all times. This inventory management feature is a must for all businesses.

Billing and Order Processing

Allow your customers to choose whether they want to pay with cash or credit/debit cards. Gift cards are also available. A POS software integrates a credit/debit cards module into your computer system, instead of a standalone terminal. This allows you to record payments from external credit cards terminals.

Your customers will feel more secure when they pay with credit or debit cards. To ensure that your business has steady cash flow and a secure network, it is important to efficiently authorize transactions at the point of sale.

Analytics and reporting on sales

This feature allows you to capture and analyze important data about product sales, revenue rates, and ROI. This feature allows you to determine which products require more marketing effort or how to boost sales.

Customer management

Pos software can store and maintain customers’ complete purchase history, which you can access from your dashboard. Access customer information at any time and see which customers are most valuable to you.

Employee management

This will allow you to manage your employees’ time efficiently and maximize productivity by keeping track of when and what they are working on.

Integration capability

The Pos software should be able to seamlessly integrate with other business apps and systems such as accounting software and e-commerce applications. This will allow you to manage other tasks and processes within your system. It should integrate with existing hardware components.

Stock Management

You can put more time into your week when your most important information is being monitored. You can manage your stock in bulk, identify your top sellers, set order triggers for sales, and scan items from anywhere. This feature saves time and reduces the amount of work required to manually order and calculate your supply levels.


Author Bio:

Akshay is a Software Analyst at Techimply, India. With experience in the technology-driven field, he has mastered his knowledge on How(s) and What(s) to be done for a business. Also, he’s keen to share his knowledge on a few technology-related topics such as cloud technologies, POS, CRM, ERP, Cloud telephony, and data security with readers that can assist any kind of business.